Till now, we have been harping about how valuable time is and how time lost is time lost forever and so on. But now we come to a strange concept and that is ‘Time Killers’. The very word sound like sacrilege doesn’t it? How can one talk about killing such a valuable resource. But that’s the way the story goes. Thee are a lot of time killers in this world and what you have to do is that you have to identify these time killers, look out for them and stay wary of tem. Only then can you put your available time to the maximum possible use.
The time killers that I have listed below are more or less general. They are things that most of us encounter. But apart from these, each one of us may have unique time killers that are particular to our style of living and way of work. Be smart and identify these killers. When I talk about killers, do not get the impression of masked men lurking in shadows brandishing guns and knives. The killers that I am referring to are quite ordinary every day things that we see and use in our lives but often do not realize how much of our time they take away.
Six terrible Time Killers
Telephone calls
Chatter boxes
Traffic jams
Finding parking spaces
Meetings
Bad machinery
The list could of course go on. But before we keep adding to the list, I would like to elaborate on certain of the items listed above.
How to handle Time Killers.
• Telephone calls.
The funny thing about telephone calls is that these instruments are indeed great time savers. In fact the amount of time that people get to save thanks to telephones is stupendous. The problem arises when telephones are not used properly. Most people do not understand and even if they do they forget that telephones are not to be used for lengthy conversations. For one thing, another person may be trying to reach you and there is nothing as exasperating as trying to reach a person over the telephone and being confronted with a busy tone. So the first thing about a telephone conversation is that it should be brief.
Another thing about telephones is that most people do not know how to use a telephone properly. In stead of immediately identifying themselves and asking directly for the person they want, some people go on playing a lot of “who is speaking” games once they make a call or answer the telephone.
Now coming to mobile phones there is a lot to be said and done. What should be done is turn off your cell phone when you are having a conversation or a discussion with more than one person. As soon as you get a call, you may ask the people you were talking to excuse yourself but you leave them waiting while you chuckle and giggle over your phone. Often we tend to give ore importance to the caller than to the person we were having the discussion with. Again the same rule applies here. Be brief. A mobile phone is to be used to get an important message across to a person who you were not able to reach on the land line.
• The next point is about those chatter boxes. Haven’t we all met them? They simply love the sound of their own voices and once they open their mouths, there is no stopping them. They waste not only your time but their time as well. Steer clear of such people. Believe me, it is much easier to avoid such people than to tell them to shut up and if you get a telephone call from such a person, use a caller ID facility or ask your secretary to divert the call.
• Traffic jams and finding parking spaces. Any one who has lived in the city for at least a day will know what I am talking about. There is no getting past a traffic jam at the rush hour. And will someone tell me whit is called the rush hour when that is the time when the traffic is the slowest.
The only thing you can do is anticipate the traffic jam and leave your home a half hour or one hour early. But that does not really keep the time killer at bay. It just helps you to avoid being late. In this respect you have two options. Either you could find something constructive to do while you wait for the traffic to move along or the traffic light to change or a better option would be to take subway and walk the rest of the way. You can get a long a lot faster on your feet and it is a lot better for your health as well.
By doing so, you can also get rid of the headache of finding a parking space.
• Not surprisingly lengthy meetings and discussions can prove to be awful time killers particularly if the meeting does not have a clear agenda and if there are people who love top talk among the group. It has been found that most middle and senior level mangers spend nearly 70% of their work time talking. And in most organizations, parleying has been made into a fine art.
• Bad machinery is a time waster. How many of us have wanted to sit and scream and bang the daylights out of a pc that does not give us the required data or information. A computer that takes a long time to start up, a photocopier that gives shamefully faint photocopies, even a leaky faucet or a stubborn drawer or door knob can waste a lot of time and send us up the wall. If you have such equipment or machinery, get it changed at the earliest possible date. It is worth the amount of time and energy that you waste on it every day.
Apart from these each person may have particular time wasters, like for instance, a car that refuses to start in the morning, difficult hair that insists on looking like Medusas head on a bad snake day, an elevator that takes for ever to reach your floor. Use your common sense and try to find alternate methods or even better, if you cannot find an alternate method, you could put the time to some use like read your morning paper in the elevator.
You will get a better idea of how to get over time killers once we handle the section called the time savers.
Scott VanHoogstraat, COO of vanPALOS Marketing Group, LLC
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