Day 11 of Time Management Class is Posted: that's all I will say to save time! http://ping.fm/eLtrU

We have talked about time wasters and time killers; we have talked about getting organized and we have talked about prioritizing. But one vital point that we yet to talk about is how much time each one of us take for our various activities. We are truthful people aren’t we? We wouldn’t dream of lying and telling false hoods. But often in our daily life, when it comes to matters of time in particular, we do tell a lot of lies. How many times have we made statements like…?

“I’ll be with you in a minute”
“I need only a moment to get dressed”
“Just give me two minutes, all I have to do is take a shower and get dressed.”
“I’m on my way; I’ll be there I a couple of minutes.”

Do these words sound familiar? We all say them and we never do what we promise. That is not because we are habitual liars who get our kicks by lying though our teeth. It’s simply because we do not realize the actual time that we take for the activities that we do.

For instance, how long do you need to have a shower? I do not mean the exact time down to the microsecond. I just want a general idea. Maybe it’s 5 minutes, maybe 10. But you should understand that different people need and take different times to take a shower. The word itself is miss-leading.

When you say “I need a shower,” what exactly are you talking about? If you mean to just step under the shower with your clothes off, turn on the shower, soak yourself thoroughly and dry yourself after turning off the shower then you are right. But if you are talking about shampooing and conditioning your hair, using soap and body shampoo on your body, then it is a different story. This is going to take you nearly half an hour and is not a ‘shower’ but an elaborate bath.

So you should be well aware of what you are talking about and mention the time accordingly.
Just like the shower, you should have a good estimate of the time that you need for various activities.
Let’s see whether you know how much time you need for the following actions.

10 actions done at every office

1. How much time do you take to draft a short letter?
2. How much time do you take to type a short letter?
3. How much time can you take for a paper presentation?
4. How much time can you take for a seminar?
5. How much time can you keep talking to a group of people?
6. How much time do you need for a smoke?
7. How much time do you need to have a cup of coffee?
8. How much time do you take to sign a paper?
9. How much time do you need to read a printed document A4 size?
10. How much time do you need to send an email?
No, no I cannot give you the correct answers. There are no correct answers as such. It varies form person from person. I like my coffee cold. That means I let it stand for five minutes before I drink it. And then I just gulp it down in 5 seconds. But that is by no way the right way to drink coffee and I cannot tell you that the correct time for a coffee break is 5 minutes 5 seconds.

That was not the purpose of this exercise anyway. What we were trying to do is to find out whether you have a more or less good idea about how long you take for each of the above mentioned actions. If you do, then you are quite time conscious. If you do not, then you had better start working on it with a stop watch right away.

Once you understand how long you take for the various activities that comprise your work, you will be a better position to understand how long you will need to accomplish tasks and naturally you will be able to manage your time better.

But one thing that we may miss out here is the most important question. And that is

How long do you spend talking to people?

This question clinches it all; because in most cases, that is where all the time goes. I don’t mean that you should behave like a hermit and stay away from people. But ask yourself if you really talk too much.

Or a better way would be to try and remember everything you say the next time you talk to somebody. You could even try carrying a voice recorder in your pocket and press the record button the moment you start speaking.

And once you get back to your own ground, replay the tape and hear what you said. What you have to do is find out if there is a shorter and faster way of saying what you did. If there is a shorter way, then certainly you do spend a lot of time talking.

Work on that and try to bring down the time you spend talking because that is where all our time goes. We have absolutely no idea how much time is lost by mere parleying.

Such a self analysis is certainly a positive step towards effective time management.

Scott VanHoogstraat, COO of vanPALOS Marketing Group, LLC
About Me
Work At Home Online
Automated Income Streams

This is something that should be handled very carefully. In fact it is in all senses a balancing act. It may very well for domestic things, but in y0our professional life, if you are not careful while balancing, you could end up flat on your nose.

Let’s take an example. At home I want to iron my clothes and it takes a couple of minutes for my electric iron to heat up. At the same time I want to make myself a cup of coffee so while the iron is heating up, I might as well put the coffee maker on the stove. I need to make some toast for my breakfast and after popping two slices of bread into the toaster; I can go back to the ironing.

After ironing one shirt perhaps, I can take the boiling coffee off the stove and remove the pieces of toast from the toaster. And at the end of five minutes, I have my coffee, two slices of toast and a freshly ironed shirt. But if I am not careful, I could end up with two pieces of burnt bread, coffee that has boiled over and spilled all over the stove and probably a singed shirt.

There is too much balancing of actions involved here and it could get you quite worked up. I would suggest that if you feel that you can do more than one thing at a time, go ahead but limit the number to two or else you might end up messing a whole lot of things. There are a lot of people who read their newspapers in the loo. Well… I have my reservations about that, but if it saves time for them, well and good.

Let’s us now check out a couple of things which can be done simultaneously at the office. In today’s hectic world, where is so much fret and fury, most of us hardly get any exercise. And since we are so busted for time, the question of taking time off to get some exercise seems completely out of question.

I think it would be a good idea to try and get some exercise while you are in the office itself. When you are making a couple of telephone calls together, it would be a good idea to get up and walk up and down. If you have to sit down, stretch out your feet and try to wiggle your toes. This exercise has been proved to be a great stress reliever.

If you have a cell phone, try and get one of those hand free sets which you can attach to your body so that your hands are free while you are talking. This gives you a chance to do something useful with your hands instead of just supporting a hand set.

The essence of this lesson is that if you choose to do two things at the same time make sure that one of those things is not very important and does not require much attention. Otherwise, what will happen is that by dividing your attention to both those things, you might end up with two half baked pies, i.e. two finished tasks that are in no way complete. The human brain is a remarkable thing, there is no denying that. And some of the luckier ones have better brains than others. But all the same, trying to focus your attention on two important things at the same time, is really asking for too much.

If you want to get a real feel of what I mean try tapping your foot and snapping your fingers at the same time but to a different beat. Before you know it, one will have reached the beat of the other.

But of course, it is all a matter of common sense when it comes to choosing which two things that you can do together at the same time. It certainly will be ridiculous for you to choose to clip you nails while you are attending a board meeting. And it would be in bad taste to use a tooth pick while dictating a letter to your secretary. But you can carry your lap top while you are traveling and work on it during a flight or train journey.

The concept of doing two things at the same time is the underlying idea behind a working lunch. You get to eat and at the same time you get to do business. I will let you in on a small tip as far as working lunches are concerned. It is always better to meet and do business with an important client over lunch. I mean a lunch for which you are footing the bill of course.

One of the advantages is that there is lesser chance for disturbances at a restaurant. But the most important advantage is that when two people sit together and eat together and probably have a glass of wine or two, they kind of open up. Warm food has that effect on people.

Generally speaking, if your stomach is happy and contented and your taste buds are tickled, then you are happy. In such a circumstance you feel happy with whole world. And as for the person who treated you such a good lunch, oh well, the deal is his. There, you got your business didn’t you?

At such times, you may try to remember that though your intention must have been to conclude a good business, you must not forget to enjoy your meal; after all, you are paying for it!

Scott VanHoogstraat, COO of vanPALOS Marketing Group, LLC
About Me
Work At Home Online
Automated Income Streams

Day 9 of Time Management Class is now posted, "Time Savers", don't we all need them: http://ping.fm/eRrFc

Everything in this world has something to balance its existence. If there is white, there is black; if there is darkness there is light, if there are time wasters, there are time savers. So now let us focus our attention towards those time savers because they are our best friends when we talk about Time Management.

Again, as in the case of time killers, I am just listing out a few general examples over here. These are by no means the only time savers in the world.

Here we have The Top Ten Time Savers
 Telephones
 Computers
 Elevators
 Fax Machines
 The Internet
 Coffee Machines
 Bulletin or Notice Boards
 Photo Copiers
 Efficient Filing Systems
 Good Secretaries and Junior Staff

Let’s take a quick look at all these.

 Telephones.
Surprise! Surprise! I had included telephones under the list of time killers but telephones are in fact one of the best time savers that man has invented. Just imagine the amount of time you get to save by just making a telephone call!
Suppose you are to have a business lunch (sometimes called a working lunch) with an important client. Obviously you have to reserve a table in your favorite restaurant. Now, imagine you have to go there in person and get things done directly. The task would easily take away at least two or three hours of your time when you take into account the journey, the traffic and all that. On the other hand, this is something you can easily do over the telephone while you are comfortably seated in your office.
So telephones are certainly one of the best time savers in this world. But of course, it all depends on how you use the telephone.

 Computers
I don’t think that enough can be said about the time saving roles of the computer. But then I don’t think that I have to say much. I suppose every one will agree that computers are indeed time-saving machines.

 Elevators
Next we come to elevators and elevators too we know save a lot of time that we would other wise have to spend plodding up flights and flights of steps. Elevators save not just time but energy as well. But one annoying thing about elevators is that sometimes even f we punch the button repeatedly, the elevator takes for ever to reach or floor.
Now, if you just have to go two or three floors up or down in such cases it is always better to take the stairs instead of waiting ten or fifteen minutes for the elevator to come to your floor. It’s better for your health too, top climb a few stairs every day.

 Fax machines
Like telephones, fax machines too save a lot of time by enabling us to send important documents across continents if needed and that too within a few seconds.

 The Internet
It goes without saying that the internet has revolutionized our concept of time itself. With facilities like email, scanners, voicemail and video conferencing, even the fax machine has become outdated. Talk about fast…

 Coffee machines.
I did it on purpose. When people see that a coffee machine has been included among the list of time savers, they tend to screw up their noses and raise their eyebrows. But would you believe that earlier, before coffee machines had made their presence felt in offices, people used to take coffee breaks that lasted up to half an hour?

 Bulletin or Notice Boards
Bulletin and Notice Boards are very time effective way of reaching out to a large number of people. Instead of conducting one of those long meetings in which every one gets a chance to go on and on, it’s is bets to convey messages with the help of notice boards and bulletins which can be displayed at a place accessible to all. Oh yes, then comes the question of how to make sure that the message is read by all those concerned.
Simple, include space on the notice where the concerned people can put down their initials as proof that they have read the message.

 Photocopiers
Often we tend to underestimate the importance of photocopiers in an office. Those machines just sit there and take copies of what is fed into them all day long. It does seem like a job which does not require any brains. And that is why we do not give these machines any credit. But once these machines fail, we understand their worth. Of course we can take multiple prints using a printer, but cost wise and time wise a photocopier is much better. It is really faster than a printer and it costs nothing to take copies.

 Efficient Filing Systems
This had already been dealt with under office organization, but I just want to add that a good system of filing definitely saves a lot of time. Being able to find an important document or file should not be a matter of luck. There should be a proper place to keep the files something which people call a cabinet. And the files should be kept in a proper order with easy to read and intelligible name tags and labels. And in the files, the documents should not be filed in a haphazard order but should have an order that makes it easy to locate a paper.

The same thing applies to the files you have on your computer, you should name the files properly and not use abbreviation that could stand for anything. People tend to try and save time by using abbreviations which sound quite ridiculous once they forget what it really stands for.

 Good Secretaries and Junior Staff
Good secretaries are always an asset to an office. If your secretary is as dependable as a screen saver, then half the battle is won. But on the other hand if your secretary is as feather brained as a hen, then heaven help you! The advantage of having good secretaries and junior staff is that you can delegate a lot of things to them.

I told you earlier that it is not always necessary that you do everything by yourself. You should be able to delegate a lot of things, but first of course you have to be sure that the people you are delegating to do something are good enough.

Once you are able to share your work load with someone, you will have at least one hand free, and I am sure you will be able to put that hand to some good use.

Now, over here I have just highlighted ten time savers. It would be a good idea for you to look around and identify things that could save your time. Answering machines for one save a lot of time. If you really are too busy to attend your calls, let the machine do the talking for you.

In this context I think it would be appropriate to talk about one thing that most people often go wrong with in their quest to save time, and that is trying to do two things at the same time. But that takes us to our next chapter.

Scott VanHoogstraat, COO of vanPALOS Marketing Group, LLC
About Me
Work At Home Online
Automated Income Streams

Day 8 of Time Management Class posted LIVE: http://ping.fm/rvewG
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We have all experienced those days which were full to the brim and at the same time we have experienced days when a few time consuming tasks have taken up all our time. Why is it that on some days we can do so much while on other days we seem to do practically nothing though we were busy the whole day?

In order to provide an answer to this question, I would like to give you a small illustration. You have been to the beach, haven’t you? There you might have seen kids building sand castles with sand. You can only build a sand castle with sand of course, but I hope you have seen those kids at work. What they do is that they dig up sand with their spades and fill up their pails with sand. Then they turn over the pails and hey presto they have the base of the castle which can then be shaped.

No, we are not concerned with building castles in the sand or in Spain or wherever. We are concerned about those pails which the kids use to build their castles. If you have such a pail with you, you can understand what I am talking about. Try putting a few small rocks into the pail. When I say rocks I mean rocks probably the size of medium sized cabbages. The most you can put into the pail would be three or four and even these would stick out into the air.

The pail is full isn’t it? It is full of rocks. But does that mean that it is really full. Now get some pebbles probably the size of table tennis balls and see whether there is room for a couple of the in the pail. Definitely four or five of the pebbles can slip in to the spaces between the rocks. Is the pail full now? Yes it is full of rocks and pebbles. Now if you will oblige me, see if you can get some glass marbles or beads. Slide them into the pail. You don’t have to try too hard; they will find their own paths.

If you think that the pail is full now, think again. Just wait till you get some sand and pour it into the pail. You will be amazed at the speed with which it trickles in. And we are not done yet. You are not going to believe this but the pail will actually accommodate something more. Try pouring a glass of water into it and you will find the water disappearing into the depths of the pail. If you want, you can keep pouring water till the pail brims over. But that is not our intention.

The purpose of this experiment was to show you that what you thought to be full could in fact accommodate much more, but of a different kind of course.

This is exactly what happens to most of us on most of our days. We take on big tasks. That’s well and good. But we get so occupied with these Herculean tasks, which may take more than a day to get over with anyway, that we tend to forget those smaller tasks which may be just as important. This is where we can understand the importance of prioritizing. The big things are important, but the small things may be just as important.

While you are trying to handle those rocks, do not forget those pebbles, marbles, and grains of sand and drops of water. Some people have asked me to give specific examples for these materials. So I would like to take a minute to compare. I believe that things like saying good morning and greeting others generally are very important if you are working in an organization. These things I would compare to the water. Just because you have had a busy day, it doesn’t mean that you have to be a grouch.

Telephone calls (remember to be brief) I would liken to the sand. They keep coming all the time. And if you do not answer your telephone calls people will start thinking you do not work there anymore. Responding to emails and dispatching bills and payments can be compared to the marbles Meetings and discussions are the pebbles and major projects and things like audits and presentations are the rocks.
There should be time for everything and everything should have it’s time.

And with this I would like to tell you to please discard the myth of perfection. It does not exist in this world. Nothing and I mean nothing is perfect. So, it is not really important that everything has to be shipshape. As long as it is presentable you don’t have to lose sweat about a project that you have done. But that does not mean that your work should be shabby. Make it as presentable as is possible within the time frame allotted.

And in order to accomplish more within lesser time it’s about time we took a look at those time savers and that takes us to our next chapter.

Scott VanHoogstraat, COO of vanPALOS Marketing Group, LLC
About Me
Work At Home Online
Automated Income Streams

Day 7 of Time Management Class now Posted: http://ping.fm/7LdnT and on http://ping.fm/gMmC5

It is not once or twice in the course of our work that we have to meet deadlines. They crop up every now and then. That is ok enough it is only that when we approach the deadline everything goes haywire and there is a mess everywhere. The things we do daily are thrown completely off gear and meeting the deadline becomes a big head ache.

Is there any way out of this? Of course there is. For one thing, if we are well organized and an urgent requirement, like the submission of a project or something like that crops up, there is nothing to sweat about. All we have to do is to compile the material that we already have with us. Easy enough it sounds!

But in real life we are not just called upon to submit reports of already completed projects. We usually get projects and fewer days than required to complete those projects. Then what do we do? The only way out seems to be having to work extra hours. That is not altogether harmful. It never hurts to work a few extra hours once in a while.

But another alternative is to prioritize. See whether you can arrange your work in such away that you get to do the more important tasks first. If there is some daily work that doesn’t call for too much urgency, keep it aside. Concentrate on the more important tasks.

Similarly, while you are working there may be a thousand and one distractions at your work place or office.

You will have to decide which is more important, attending to those distractions or focusing on your work. If you can afford to turn off your cell phone, go ahead and do it. Similarly, you could even keep your land phone off the hook if that won’t create a ruckus in your office that is.

Anther thing you could do is put up a do-not –disturb sign inn your workstation to ward off those disturbances.

You might also have to remind yourself to stay put at your workstation and not linger around either mentally or physically.

It is not necessary that you do all the jobs yourself. If you have a secretary or subordinates, it is about time that you started trusting them with not so very important jobs. The word over here is ‘delegate’.

Delegation can be a mangers best time saver.

The three advantages of delegating are:
1. Delegating gives us more time to concentrate on more important issues.
2. Delegating is a very good method f giving practical training in the real situation to our staff.
3. It is a good method of fostering decision making among subordinates.

But at the same time all tasks cannot be delegated. There are certain criteria to be taken into consideration before delegating a task.
The criteria for deciding whether a task can be delegated are.
1. If the task is repetitive, by all means delegate.
2. If the decision can be reversed quickly and easily, it is safe to delegate. For example if is rearranging the furniture in your office or deciding on the Christmas celebrations at the office, then it is quite safe to delegate.
3. Check and see if the impact is not too much on others in case the decision is wrong
4. Check and see if there is too much money or physical resources involved in the decision.
5. Check if delegating is within the companies existing policies.
In this way, if you prioritize you can decide which jobs should be done first, who should do it and what should be done when. Before you know it, meeting deadlines will stop being such a headache.

Scott VanHoogstraat, COO of vanPALOS Marketing Group, LLC
About Me
Work At Home Online
Automated Income Streams

Day 6 of my Time Management Class is now LIVE and online: http://ping.fm/nbdhZ - Please sign up for our FREE Newsletter while you are there!

I had mentioned earlier the importance of ‘to-do’ lists and this chapter is dedicated completely to highlighting the advantages of a ‘to-do’ list.

The 6 advantages of maintaining a to-do list

• A to do list helps us know the different things that have do be done so that we do not miss anything.

• A to do list is more dependable than our memory.

• Once we have a written list of the things that we have to do, we can prioritize and decide which jobs should be done first.

• Sometimes one or more jobs may require that we go to another office or section. A to do list helps us to avoid repetition of labor. For example, if we have to deliver a document at an office and collect a document from another office which is on the same block as the first office, both these tasks can be done together. It saves us the time energy and effort of going to the same place twice. But only if we have a ‘to-do’ list can we know in n advance that there are two jobs at the same place. This is the way post men operate when they deliver mail.

• A to do list enables us to cross out the tasks which have finished doing and towards the end of the day when we see the list of things that we have crossed out, it certainly will give us a sense of accomplishment and satisfaction. It also has the effect of shocking us if nothing at all has been done and crossed out.

• If anything remains on today’s list, it can be carried over to tomorrows list and that is excellent way of preparing a to-do list
for the day, by examining the ‘to-do’ list of yesterday and carrying out any task that has been left without completion.

Now, when we talk about preparing a to-do list, there two important points that should not be missed out.

 The ‘to-do’ list should be realistic.
 It is not enough that only daily ‘to-do’ lists be prepared.

We say that the list should be realistic because it should include only things that can be accomplished in a day. There is no sense in preparing a list that includes items that can only be done over a week. And it is here that it becomes relevant to prepare a ‘to-do’ list for a week and a month and even a year.

It is best to pin up weekly and monthly lists instead of carrying them around. And then a very crucial point that you should bear in mind is that a weekly list is not something to be done on the last day of the week and a monthly list is not something to be done at the end of the month. I have put that down in italics because that is what most people do. If it is a task that has to be completed at the end of the month, it is on the 30th of the month that they take up the task.

So your daily to do list should include an item on doing a little bit on the task that is to be completed at the end of the month.
Does this help towards meeting deadlines?

Scott VanHoogstraat, COO of vanPALOS Marketing Group, LLC
About Me
Work At Home Online
Automated Income Streams

Day 5 of Time Management Class now Posted LIVE: http://ping.fm/JibjM : be sure to sign up for our FREE Newsletter

Tips on Office Organization.

Now this is fact that I think would not raise any arguments. If you are better organized you have a better chance of managing your time effectively. So what is this art of getting organized? There have been enough and more books written about the art of getting organized. And I do not want to give my modest contribution to this much hyped about topic.
Instead of working on somebody else’s definition let me ask you, how organized do you want to be? When we talk about getting organized people generally get an impression of a spick and span office with not a paper out of place. But my experience has taught me that a neat office does not necessarily have to be a very organized office. If you throw away every single piece of paper that comes to your office, certainly your office will be neat but not organized. I believe that organizing is a relative term. It is all a matter of convenience.

• In an organized office there will be a place for every thing and everything will be in its place. But at the same time you should be able to lay your hands on the object you need the moment you need it. And in this respect a little bit of clutter is ok.

• And it is not enough that you know where every thing is, somebody else should know it too. In case you are not able to come in person and get something, somebody else should be able to do the job for you. It is here that labels and tags can prove to be vital. Every single file should have a name tag and every thing should be filed properly. It is not enough that you name things according to your convenience. The names should be intelligible to others as well.

Often we tend to use codes like ARCS, CRBER,WHOSH which might make sense to us but may sound like double Dutch to every one else. Now that’s enough about office organization.
Let’s now move on to getting yourself organized.

Tips on self organization

The best way to get organized is to find out the loop holes where we usually end up in a mess and see whether we can get around them.

For every working man or woman, the following are often pitfalls:
 Forgetting Appointments
 Forgetting Deadlines
 Being Unable to meet deadlines
 Being late for meetings and Appointments
 Forgetting Names
 Forgetting Telephone Numbers
 Forgetting to take important documents ad things along
 Misplacing Objects and so on

I have used the following tips in my life and they have proved to be quite effective. Maybe you too could try them out and see whether they work for you.

Nine hints to become a more organized person

• Accept the fact that we cannot rely too much on our memories.
The human mind is exposed to a hurricane of information every day. As a result the mind does a very nice filtering process and very little of what we see and hear is retained in our minds. So instead of depending on our very selective memory why not depend on a piece of paper.

• Carry a tiny scribbling pad and a pen with you all the time.
The moment you fix an appointment or are asked to attend a meeting, jot it down in the scribbling pad. Do not bother about others laughing at you. You will have the last laugh in the end.

• It is a good idea to write it down orders in your book.
Each time you tell somebody to do something or when somebody like your boss asks you to do something write it down in your book along with the date and the time. Do not be afraid of being thought about as a person with a very poor memory. It won’t be long before people start thinking of you as a highly organized person.

• If you have an electronic pocket organizer be sure to use it.
Each time someone gives you his or her telephone number, immediately enter it into your pocket organizer, along with the person’s name of course.

• Use the backside of business cards to help your memory.
Usually we get a lot of business cards as we go about our daily business of life. The business card of course contains the name of the person, his or her telephone number and probably the name of the firm for which the person works. But the problem is, the next time we meet the person, the face may seem familiar but we won’t have the foggiest idea as to where we met the person. The best thing to do would be to jot down a few points about the person and probably the reason for meeting him or her and the place as well. This will certainly lessen the load on your memory centre. But take never to do it in front of the person.

• Keep away the business cards properly
As soon as you get back to your office take care to keep away the business cards you collected properly. Don’t just stuff them into your card folder. Take care to read them properly and perhaps keep the cards of important clients separately. If you do not find much use for a person’s card, toss it.

• Prepare a to-do list everyday.
I cannot over-emphasize the importance of to-do lists in getting yourself organized. It is probably the most sensible thing that a busy person should do. In fact I thought of devoting an entire chapter for to-do lists and I think that is just what I will do.

• Plan what you have to do well in advance.
It is a good idea to have daily, weekly and monthly plans. No this is not about expanding your business and things like that. I am not referring to a strategy plan that involves takeovers and mergers. Those things are beyond the scope of this book. I was referring to having plans about the daily, weekly and monthly activities of your business and yourself as well.

• Have a fixed timetable.
It may seem kind of mechanical but it would be wonderful if you could have a fixed time for everything and try to stick religiously to the time table. Believe me it really helps because in that way you will have time for everything and everything can be done in the time for it.

And so you are now moving towards becoming a more organized person.

But there are still miles to go before mastering the art of time management. And that brings us to our next chapter.

Scott VanHoogstraat, COO of vanPALOS Marketing Group, LLC
About Me
Work At Home Online
Automated Income Streams

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Till now, we have been harping about how valuable time is and how time lost is time lost forever and so on. But now we come to a strange concept and that is ‘Time Killers’. The very word sound like sacrilege doesn’t it? How can one talk about killing such a valuable resource. But that’s the way the story goes. Thee are a lot of time killers in this world and what you have to do is that you have to identify these time killers, look out for them and stay wary of tem. Only then can you put your available time to the maximum possible use.

The time killers that I have listed below are more or less general. They are things that most of us encounter. But apart from these, each one of us may have unique time killers that are particular to our style of living and way of work. Be smart and identify these killers. When I talk about killers, do not get the impression of masked men lurking in shadows brandishing guns and knives. The killers that I am referring to are quite ordinary every day things that we see and use in our lives but often do not realize how much of our time they take away.

Six terrible Time Killers

 Telephone calls
 Chatter boxes
 Traffic jams
 Finding parking spaces
 Meetings
 Bad machinery

The list could of course go on. But before we keep adding to the list, I would like to elaborate on certain of the items listed above.

How to handle Time Killers.

• Telephone calls.
The funny thing about telephone calls is that these instruments are indeed great time savers. In fact the amount of time that people get to save thanks to telephones is stupendous. The problem arises when telephones are not used properly. Most people do not understand and even if they do they forget that telephones are not to be used for lengthy conversations. For one thing, another person may be trying to reach you and there is nothing as exasperating as trying to reach a person over the telephone and being confronted with a busy tone. So the first thing about a telephone conversation is that it should be brief.

Another thing about telephones is that most people do not know how to use a telephone properly. In stead of immediately identifying themselves and asking directly for the person they want, some people go on playing a lot of “who is speaking” games once they make a call or answer the telephone.

Now coming to mobile phones there is a lot to be said and done. What should be done is turn off your cell phone when you are having a conversation or a discussion with more than one person. As soon as you get a call, you may ask the people you were talking to excuse yourself but you leave them waiting while you chuckle and giggle over your phone. Often we tend to give ore importance to the caller than to the person we were having the discussion with. Again the same rule applies here. Be brief. A mobile phone is to be used to get an important message across to a person who you were not able to reach on the land line.

• The next point is about those chatter boxes. Haven’t we all met them? They simply love the sound of their own voices and once they open their mouths, there is no stopping them. They waste not only your time but their time as well. Steer clear of such people. Believe me, it is much easier to avoid such people than to tell them to shut up and if you get a telephone call from such a person, use a caller ID facility or ask your secretary to divert the call.

• Traffic jams and finding parking spaces. Any one who has lived in the city for at least a day will know what I am talking about. There is no getting past a traffic jam at the rush hour. And will someone tell me whit is called the rush hour when that is the time when the traffic is the slowest.
The only thing you can do is anticipate the traffic jam and leave your home a half hour or one hour early. But that does not really keep the time killer at bay. It just helps you to avoid being late. In this respect you have two options. Either you could find something constructive to do while you wait for the traffic to move along or the traffic light to change or a better option would be to take subway and walk the rest of the way. You can get a long a lot faster on your feet and it is a lot better for your health as well.
By doing so, you can also get rid of the headache of finding a parking space.

• Not surprisingly lengthy meetings and discussions can prove to be awful time killers particularly if the meeting does not have a clear agenda and if there are people who love top talk among the group. It has been found that most middle and senior level mangers spend nearly 70% of their work time talking. And in most organizations, parleying has been made into a fine art.

• Bad machinery is a time waster. How many of us have wanted to sit and scream and bang the daylights out of a pc that does not give us the required data or information. A computer that takes a long time to start up, a photocopier that gives shamefully faint photocopies, even a leaky faucet or a stubborn drawer or door knob can waste a lot of time and send us up the wall. If you have such equipment or machinery, get it changed at the earliest possible date. It is worth the amount of time and energy that you waste on it every day.

Apart from these each person may have particular time wasters, like for instance, a car that refuses to start in the morning, difficult hair that insists on looking like Medusas head on a bad snake day, an elevator that takes for ever to reach your floor. Use your common sense and try to find alternate methods or even better, if you cannot find an alternate method, you could put the time to some use like read your morning paper in the elevator.

You will get a better idea of how to get over time killers once we handle the section called the time savers.

Scott VanHoogstraat, COO of vanPALOS Marketing Group, LLC
About Me
Work At Home Online
Automated Income Streams

It is quite surprising when you sit and think about where all the time in one day goes. Twenty four hours is really a lot of time. But on most days it scarcely seems enough. But this is because of certain misconceptions about time. Let us proceed to carefully examine where all that time goes and find out if twenty four hours really is. For that I have listed out certain points which will help you to get a realistic view about how much time you really have in a day.


Point 1
We do not really get twenty four hours in a day. Maybe it’s because we always talk about the twenty four hours in a day, we get the feeling that we really do have twenty four hours to finish our daily business and the fact is that we do not. Assuming that you hit the sack at least by twelve in the night and taking for granted the fact that you need at least seven hours of sleep; let me fix your waking time at seven in the morning.
That means that you have already lost seven hours, which we can deduct from twenty four, giving us only fourteen waking hours. Waking hours does not mean the hours you take to wakeup but the hours that you are awake. So let us get that straight, we have only 14 hours in a day. Now if you think that all those fourteen hours can be used for productive work, you are wrong again. For we come to our next point.

Point 2
The fourteen waking hours cannot be used completely for productive work. There are many things that a human being should do in order to continue to live like a human being and some of theses things do take up a lot of time. Now the following list that I have drawn up is sure to vary from person to person. But I have taken the times for each action on what I felt to e reasonable times as far as any normal human being is concerned.
 Taking a shower.
Most of us take a shower at least once in a day and the time I think we can put down for that is ten minutes. For those of you cleaner ones who shower twice a day put that as twenty minutes.

 Answering the call of nature
Oh yes, we are all very cultured people who have the best of manners and upbringing. We dress ourselves properly and conduct ourselves with the utmost poise. But there are several times in a day when we have to go back to nature and summing up all those things we do in the bath room I think a good half hour should be enough.

 Getting ready and tidying ourselves.
When we move about in society definitely we have to look our best and adding up all the minutes that we spend in front of that mirror, we get another ten minutes. For some people of course, this figure comes up to half an hour. But I think ten minutes is good enough.


 Eating
We need to eat to live and though I accept the fact that people have different eating habits and times, I think that and I’m sure doctors will agree with me that a person needs three meals a day and should take at least ten minutes to ingest a meal and not just gobble it down. So that makes it 30 minutes for food.

 Time to relax.
Please do not raise an argument now. I promise to deal with this bit later on. But right now I would like to put down one hour as the time to relax, and this includes the time that you get to yourself for prayer or meditation or just to stare out of your window or perhaps the few extra minutes that you spend in your bed after waking up, waiting for the last traces of sleep to go away.

 Time with family and friends.
Please we are human beings, aren’t we? And we certainly cannot get along with our business of life without chatting a few minutes every now and then with our friends and the family too. So with your permission, I would like to deduct another hour from your waking time.

So now what do we have left?

We started off with 14 hours of waking time. And we proceed to add up all the time that we accounted for in the above mentioned points; let us see how much time we have left for productive work provided we still want to exist as human beings.

The activities mentioned above would take when put together a good three hours and twenty minutes. That is 3 hours and 20 minutes. I put it down in both numerals and words so that you can get a real taste of the figure.

Now if we proceed to subtract this figure from our 14 hours of waking time, what do we get? We are left with just ten hours forty minutes. In figures that is 10 hours 40 minutes.

And that is a fact. That is all that we get. So from now on don’t you think that it would e more realistic to say that we have just ten hour and forty minutes to accomplish a day’s work and not twenty four hours. For if we continue to believe that we have twenty four hours, then we are in effect deceiving ourselves.

But wait there is more to this story than meets the eye. I hate to disillusion you but these crucial hours that we have painstakingly added up are not really put to constructive use. There are certain things called time waster which you have to look out for and that is what we are going to deal with in our next chapter.

You might remember the earlier which I had quoted in which I mentioned the farmer, a jailbird and the couple in love. It might have been difficult to figure out the differences behind the same concept of time applied to three different instances. In order to clear that up, I would like to introduce you to two people. The first person is Ben and the second person is Bob. Please say hi to Ben and Bob. Ben and Bob say hi to you reader.

Right, now that you have said hi to one another let me proceed to tell you a little more about these two fine gentlemen. Ben lives in the city. He works as a Market Analyst for a firm called @$#& Oops! For privacy reasons, Ben has asked me not to reveal the name of his company. Well, I guess that that’s ok with us Ben. We aren’t too nosy are we? So getting on with Ben, Ben loves his job and he is one of the best in his field.

He has an office on the 56th floor of one of those skyscrapers down town. In fact, even if he takes an elevator, it would take him a good 2 minutes to reach his floor. I need not say that Ben has a very busy life. He does a lot of running around, he does market surveys, he doesn’t do it directly; he has people to do the dirty work for him. But still he does a lot of running around and he is on his toes all day long. No he is not a ballet dancer; that was just a figure of speech that I used to tell you how busy he is. So let’s take a closer look at Ben’s life without appearing nosy.

Ding-a-ling-a-ling! That’s bens alarm clock gone off at 6 in the morning and Ben is up already. Just look at him, though he is in his…well…underwear, he still looks as large as life and as right as rain. What makes a man all perked up than a good night’s sleep. There, Ben is already out of the bathroom and he has put on a track suit. At half past six, he is already in his car and heading for the gym.
I forgot to tell you that Ben is one hell of a looker and is very conscious about his trim body. And in order to keep it that way he works out in the gym every single day and that too for an hour. So that means at quarter to eight he is on his way back home. There is a fifteen minute drive from his apartment to the gym. At 8.15 he has had a shower and dressed and is going down the elevator holding his morning paper in his hand. His office is only a ten minute drive from his apartment but at this rush hour, the traffic just crawls. So Ben chooses to use his electric razor in the car while he is driving, dangerous though it may seem. Did you really think a man could have a shave and a shower in just 15 minutes? Well, think again. And so the traffic crawls on and Ben reaches his office at ten minutes to nine.

There is hardly time for him to grab a bite to eat, so what he does is that he runs to the cafeteria and gets a sandwich and coffee. The coffee he manages to gulp down but the sandwich remains in its wrapper as he notices an interesting article in the newspaper that was still tucked away under his arm. He reads it in the elevator on his way up and reaches his office just in time for his secretary to tell him that there is important meeting for him with the Board Members within half an hour. Ben suddenly realizes that the meeting is about some projects that he had done but the paper work was in no way complete.

There is something like a whirlwind in the office as Ben and his secretary strain themselves to get things done and finally just in the nick of time, Ben is able to walk into the Board room with the necessary documents with which Ben is in no way satisfied. It happens with most last minute jobs you know.

The meeting goes on till noon, you know how people love to talk, and Ben leaves the room with a lot of praises and even more new assignments. He has had one more coffee, but the sandwich that he had ordered is now fit for the waste bin. And mind you this is the third time this week that Ben missed breakfast. Just before noon Ben gets a seemingly endless number of calls from this agent and then that. Oh yes his secretary had been screening the calls, you should see the number of calls that she didn’t send his way.

At last by half past two Ben leaves his office and makes a beeline to the cafeteria. Just as he takes a big bite out of his monster burger, his cell phone beeps. He answers the call to find out that it is a call from a very important client whom he had been trying to fix an appointment with.

The client had agreed for an appointment which was to be had immediately. Out rushes Ben and into the waste bin goes his burger. The meeting turned out to better than he expected and a beaming Ben returns to his office and sits down to a host of pending paper work which keeps him occupied till seven in the evening. At half past seven he remembers his date with Kellie and though he rushes to the spot, he reaches there half an hour late and goes home without meeting Kellie and with an empty stomach and a weary body. So much for working out and being health conscious!

Now that you are acquainted with Ben I would like you to meet Bob. Bob lives in the country. He has a farm. It is not a very big farm; it is one of those medium sized farms from which you can get enough produce to make both ends meet. Bob is up at when the cock crows at five in the morning. As soon as he is up, he goes to his dairy and milks his three cows. I must add that Bob does not walk, he ambles. Having milked the cows he heads back to the farm and sits down with his morning paper. He chats leisurely with his wife who is going about her daily business. Around 8 he hops into his tractor and drives to the nearby dairy to deliver the milk. There he meets a couple of his friends and spends a good half hour exchanging news with them. He gets back to the farm at nine and has a relaxed breakfast.

When breakfast is over, he puts on his straw-hat and taking his dog along starts his daily excursion among his cornfields. His corn has a couple a weeks to go before harvest and now there is nothing much to do but walk around inspecting the rat traps. At eleven he is back at the farm and settles down to listen to his radio playing some old favorite tunes. He has lunch at 1 and then settles down in his favorite chair for a long afternoon siesta. In the evening he again goes to milk his cows, gives them some fresh feed and has one more walk around the farm.
After dinner by seven, by eight he is in bed and the lights are out.

Let’s admit it, Bobs life is so leisurely that we feel like screaming when we watch the pace at which he gets along. He is happy and contented and the only clock in his farm stopped ticking a few years ago. We cannot even draw a parallel line between the lives of bob and Ben. They are two worlds apart. The point I was trying to drive home is that it is our life style that decides how much time we have for each thing. The way we live and what we do decides how we spend our time and how much time we have to spend. We choose our life styles and that decides what we do with our time and that is why I said that we live in our own Time cages.
(Psst…I do not think there are many Bobs alive in the world today.)
So what kind of life do you live? We, that is most of us live in a world of aero planes, and jets, and fast cars and supercomputers and elevators and escalators, and electric trains and a thousand more contraptions and machines that are all intended to save time and do things faster.

Yeah, yeah we talk about convenience, but the fact is that all these machines were the result of man’s endeavor to get things done faster. And the result is that life moves so fast that we could get dizzy if we were to take a minute break and just look around at all the people whizzing around in the daily business called life.

Twenty four hours is hardly enough for us to finish a day’s work. And so what most working people do is that they start compromising on the other seemingly not so important thing like eating and getting eight hours sleep in the night. And so we have such a large number of people suffering from stress related diseases like ulcers, high blood pressure and heart problems.

We cannot do much about the life style that we have chosen. It’s is simply impossible that we suddenly decide to take a break, quit the job, go to the country and live like Bob on his farm. For one thing, there are not that many farms in the country and for a second thing, most of us would die like fishes out of water if we were to settle down in the country. After all, how many of us know how to milk a cow?

What does that mean, are we all doomed o suffer as ulcer patients and blood pressure patients? Far from it; if we are able to manage our time effectively we ca live a city life that is as enjoyable and comfortable as Bob’s life in the country. And that is the purpose of this book.

But that is not all. The main purpose of this book is to help you manage your time better so that you can become more productive and bring a lot of organizing into your life. You will be surprised to find out how much one can do provided one has the time for it and one can have the time only if ones time is organized and managed well.

So if you must build yourself a Time cage, go ahead and do so but make sure you make it big enough so that you have time for every thing and do not feel all cramped and cluttered in a single celled prison.

Scott VanHoogstraat
About Me
Work At Home Online
Automated Income Streams

For the next 46 days I am going to post an "EXCELLENT" course on Time Management. This is free for all to read, follow, study and implement! Enjoy, and now for Day 1:

“Now go on and enjoy yourself, dance to your heart’s content and win the Prince’s heart. But remember, you have to be back before the clock strikes twelve at midnight.”

We all are familiar with the words of the Fairy God Mother in the evergreen fairy tale ‘Cinderella’. It’s these words that probably made us aware-for the first time in our lives-of the value of time. We all sympathized with Cinderella when all her splendid gown and other finery turned to rags at the stroke of midnight. Our first acquaintance with the villainous Time!

But then, is time such a villain, who should always be painted in black? We have heard the proverb that says “there are no wounds that time cannot heal.”
Here of course we get the image of a wizened old woman who comes hobbling up to us with a pitcher full of balm and gentle fingers that soothe away all our pains and sorrows.

But that’s enough! This book was not written to eulogize time. There is no need of the romance of Cinderella or the soothing finger of an old lady when we are talking about time. And do you know why? It’s because we do not have the time for it.

We are going to try and understand time in its many faces. No, I was not referring to the faces of watches or clocks. I was referring to the many meanings that time has. Oh yes it does! You thought that time meant the same to everyone. Well think again; or maybe you could try to explain the logic behind the following cases.

Picture a farmer who plants a sapling of a tree that would probably take ten to twelve years to reach the stage when it would start to bear fruit, by then the farmer would in likelihood be under the soil himself.

Picture a jailbird in bird counting on the bars of his cell waiting for the seconds, minutes, and hours, days, weeks, months and years to go by before he can be free again.

Now picture a young couple madly in love with each other cherishing the few minutes they get to spend with each other every day, cursing time because it flies so fast when they are together and never the other way round.

So what does time mean to you?

When was the last time that you realized the value of time?

The answer is probably the last time you watched one of those Hollywood thrillers in which the hero is driving a car in which a time-bomb has been planted and the hero is unaware of this. But we being the getting-to-see-it-all audience watch with bated breath as the tiny needle of the timer ticks towards the point at which the explosion is sure to occur.

But just before that, the hero hits the brakes screeches to a halt to avoid hitting that old lady crossing the road. And when he jumps out to help her cross the road the needle reaches the point and the bomb is exploded. And our hero is safe. It’s funny how the hero always escapes without a scratch in these movies. But I expect that’s why they call them heroes.

Now we are really transgressing aren’t we? So back to our subject that is Time Management.

Do you know what is interesting about the concept of Time? It is absolutely uncontrollable.

Personally I believe that there is something very humbling about this concept. Just imagine, man with all his power is just like a helpless babe before time. There it is Time stands tall and strong before man and man remains vulnerable and weak before it. Man, the big strong man who tamed rivers and seas, who reached out to the skies and beyond, who harnessed wind and water and dug up the bowels of the earth is but a worm before Time.

The best he can do to win the battle against time is die is hair and use some anti-wrinkle cream on his face. In fact, the closest that man has got towards conquering time is those many history books that have been penned; they are of course chronicles of events that happened long ago and that is certainly not much to boast about.

And so now we come to our subject that is time management because after all the illustrations given above, I hope that I have made one point clear, that is that Time cannot be controlled, it can only be managed. And that is what we are going to do. We are going to learn the art of time management. I don’t want you to have an air of helplessness. You might begin to feel that if the battle cannot be won, then what is point in putting up a struggle? Ah, but there you are missing out on a very important point. In all the illustrations that I used above, I was referring to man in general and not to one particular Tom, Dick or Harry.

So you can see that this aspect of time is applicable to every human being and there is no running away from it. Every person has only twenty four hours in a day and no force on earth can alter that. So in order to get the cutting edge what you have to do is to be able to manage your time in the most effective way possible.

And that is what Time management is all about. It’s about managing your time effectively and if I may I would like to add the word efficiently too.

Now, when we talk about our resources, every one knows that we are referring to the resources like fossil fuels, forests, mineral wealth, and water bodies and so on. But surprisingly time is never included in this list. When we talk about non-renewable resources, fossil fuels like coal, petroleum and natural gas top the list. But what about time? A point that most people tend to forget is that time is the most valuable resource that we have, and time once lost, is lost for ever. We can think about alternate sources of energy for fossil fuels like electricity, fuel cells, solar energy and the research goes on. But is there any alternative for time that is lost.
Again I stress on the point that time once lost, is lost forever. And hence we have the proverb, “time and tide waits for no man.”

Scott VanHoogstraat
About Me
Work At Home Online
Automated Income Streams

Happy Presidents Day to one and all... an official Holiday without cards and gifts!

I just wanted to wish everyone a very Happy Valentines Day Weekend.  I can tell it will be an entire weekend because for weeks now they have been selling entire aisles worth of goodies at the drug store and the grocery store (one store even has a tent out front just for Valentines Day Gifts).  My wife and I have a little bet going:  we are each going to spend 20 bucks on each other and see who can come up with the most extravagant gift as well as who can stretch the twenty bucks out as far as it will go... I remember when 20 lasted a week!  Won't she be surprised when she gets her 20 gifts from the Dollar Store?  Hahaha...  Enjoy the weekend and the extended weekend.

Scott VH

Stone Evans, The Home Biz Guy

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A domain name is your unique home on the Internet. This
could be anything you want.

Examples: You could have www.YourName.com (with your actual
name), or www.SuperExcitingFantasticAmazingHomeBiz.com or
www.TheMostAmazingWebsiteOnThePlanet.com, etc... Like I
said, it could be anything you want. This is your chance to
make a permanent mark on the Internet. It's literally your
HOME online or your REAL ESTATE on the Internet!

Once you think of a domain name that you want, just go to
Host4Profit and register it with your hosting account now at:

http://www.PlugInProfitSite.com/main-28589/host4profit.html

Great job! Step 2 is complete.

Now it's time to put everything together in Step 3!

Step 3) Sign up.

You have your products to promote from Step 1 and your own
domain name and hosting account from Step 2... Now it's
time to fill out a short application with your "raw
ingredients" and let me turn them into a professional
profit-pulling website and automated email marketing
campaign for you. Just complete the easy application here:

http://www.PlugInProfitSite.com/main-28589#Apply_Now

You've done it! :-)

You've just saved yourself a minimum of 2 years struggling
on the Internet trying to figure out which products actually
sell and how to setup your own website to promote them...

Within 24 hours, I'll get everything setup for you and walk
you through the exact steps I use to start driving massive
amounts of traffic (visitors) to your website so you can now
start making money from these programs!

1, 2, 3... It's a simple as that.

Thanks for giving me the opportunity to serve you Scott!

Your partner in success,

Stone Evans, The Home Biz Guy
http://www.PlugInProfitSite.com/main-28589